Being able to work flexibly is a growing priority for many employees, and enabling this can have a wide range of benefits. Firms that offer their workforce the ability to work how, when and where they want can enjoy greater productivity, higher employee morale, and a better chance of recruiting and retaining the best new talent.
However, in order to make this a success, you need to ensure that your workers are able to keep in touch at all times and collaborate just as easily as if they were in the same room. Therefore, the right connectivity and collaboration software is a must-have for any firm that wants to be successful in today’s environment.
The importance of strong collaboration tools isn’t restricted to firms looking to embrace flexible and remote working either. For businesses with multiple offices – and especially those where staff are frequently required to commute between these locations – being able to keep in touch without having to physically be there is invaluable, saving not only the costs of commuting between locations but also any time wasted along the way.
Here are three key tools that every firm should be looking at to improve collaboration.
1. Take control of meetings with better Video Conferencing
Poorly-planned meetings are the bane of every office worker’s working life, and this is especially the case when firms are trying to connect people across multiple locations. If organisations are still using slow, unreliable video or voice conferencing systems, they’ll find themselves wasting large amounts of time setting up meetings, ensuring all attendees are present, and repeating themselves as poor connectivity makes clear communication difficult.
A more advanced video conferencing solution, however, can eliminate these problems and ensure meetings can be both shorter and more productive. As well as ensuring a high-quality connection that starts instantly and provides full clarity for everyone, being able to share and collaborate on documents on-screen during the call lessens the chance of any confusion that leads to delays and misunderstandings.
2. Bring everything together with Microsoft Teams
Video conferencing is just one piece of the collaboration puzzle, however. Most day-to-day collaborative work will take place across a variety of platforms, with employees sharing files via email, connecting to key applications such as CRM and ERP tools from various locations, and chatting via instant messaging apps. But if these are all disorganised and separate, it can become hard to get a clear picture of what’s going on.
This is where cloud-based tools such as Microsoft Teams come in. This can bring together all the essential daily activity that employees undertake into a single, secure solution. It can, for instance, allow users to chat together in one location for this project, integrate apps from Office 365 so users can see any changes in real time, and switch seamlessly between devices.
3. Keep in touch with cloud telephony
Finally, an effective cloud-based telephony system can ensure remote and mobile workers can always be reached wherever they are and whatever they are doing. Tools such as Scala and Gamma Horizon not only offer features such as conditional call forwarding that ensure users can always instantly get in touch with the right person whether they are at their desk or on the move, but also provide a wide range of dedicated collaboration tools.
These include advanced call management tools that can boost productivity, instant messaging and file sharing applications all in one package and easy integration with essential business applications.
The result of all these tools is that employees should be able to collaborate and fully participate in meetings and discussions no matter where they are, or what device they are using.
Find out more about what’s driving demand for flexible working and how having the right software tools can transform your business in our new white paper.